Call and chair all meetings as provided in the bylaws.

Set and publicize the meeting agenda at least 24 hours prior to the meeting and preside at
all regular and special meetings of the LHBB.

Appoint special committees including but not limited to Hair, Sponsorship, Chaperone as
the need arises.

Distribute various communications and news stories to the general population that promote
LHBB and the LHISD Band Programs through the Director(s), email, and communication
app.

Preside over the Executive Board.

Act as liaison between the LHBB and the Band Directors.

Obtain approval from the Band Director(s) and Executive Committee before authorizing
the acceptance of funds or goods that are offered to the organization.

Serve as signatory on checks, when needed.

Coordinate events with other LHISD Booster Club Presidents, if possible.

Maintain records of all presidential duties and best practices to pass on to their successor.

Other duties prescribed by these bylaws and by the parliamentary authority adopted by this
organization.

Check LHBB post office box on a weekly basis.

Preside as President in his/her absence.

Serve as signatory on checks, when necessary.

At the Fall semester General Membership meeting, he/she will prepare and present a
timeline of all known events occurring during the fiscal (school) year. Events are subject to
change. These events include, but are not limited to:
— General Membership and Executive Committee Meetings
— Football games
— Marching Competitions
— Concerts
— Spring Competitions
— Band Trips

Coordinate activities among the various committees, as needed.

Be responsible for volunteer information and background checks.

Maintain records of all Vice Presidential duties and best practices to pass on to their
successor.

Other duties prescribed.

Obtain approval of all fundraising activities or solicitations of funds in the name of the
organization from the Executive Board, the Band Director(s), the Principal(s) as
appropriate to the circumstance.

Be responsible for and oversee all fundraising activities sponsored by LHBB.

Research and develop fundraising activities.

Design, print and/or obtain all material necessary for completion of any planned
fundraising event.

Report to the Executive Board and General Membership the status of all ongoing
fundraising activities.

Act as liaison between the organization and the Band Directors for all matters pertaining to
fundraising activities.

Be responsible for creation and coordination of sub-committees, as needed, for various
fundraising events which may include but are not limited to: annual mulch fundraiser, Winter Concert raffle baskets, golf tournament, garage sale, recycling
drives, or any other fundraising event voted on by Executive Board and/or General
Membership.

Maintain records of all fundraising activities and best practices to pass on to their
successor.

Keep an accurate and cumulative record of the minutes of the meetings. Copies of all
minutes of the General Membership Meetings shall be kept on file with the band directors,
as is stipulated by UIL regulations. These minutes may be sent via email in lieu of a hard
copy.

The minutes of the Executive Board Session are in a separate document distributed only to
members of the Executive Board and not distributed to the General Membership.

Maintain the meeting sign-in list for Executive Committee and General Membership
meetings.

Be responsible for the postings and/or distribution of recorded minutes of the General
Membership Meetings within one week following a meeting. A posting on the LHBB
website will be sufficient.

Be responsible for any correspondence or acknowledgment letters for organization
activities including, but not limited to, thank you cards, and any other correspondence the
Executive Board may deem necessary.

Have a copy of the bylaws available at each meeting.

Advise on matters of parliamentary procedure.

Act as vote tabulator in all voting matters.

Clarify bylaws when needed.

Serve as signatory on checks, when needed.

Maintain records of all secretarial activities and best practices to pass on to their
successors.

Complete any other duties prescribed by these bylaws and by the parliamentary authority
adopted by this organization.

Act as custodian of all LHBB funds.

Receive, deposit and disburse all LHBB funds as directed by the General Membership. As
a precautionary measure, once monies are collected and counted the Treasurer must have
the collected funds reviewed and certified, in writing, by at least one other member of the
Executive Board. All cash receipts must be deposited within four (4) business days.
Certification of collected funds must match deposit receipts. In the event the Treasurer
cannot make a deposit, another member of the Executive Board will make the deposit
according to the guidelines outlined above.

Maintain a working financial ledger on each account of receipts and disbursements.
Reconcile bank statements monthly and report back to the Executive Committee.

Make a financial report at each Executive Board, General Membership and Special
Meeting.

Present the following to the Executive Board and the Band Director(s):
— An annual record of account by July 15th of each year for audit. The members of the
Executive Board can call for additional audits at any time deemed necessary.
— Sales Tax reports, if applicable
— 1099’s, if applicable
— File a periodic report within 30 days of the close of the LHBB Fiscal Year once
every 4 years with the Secretary of State
— File a yearly tax return within 4 months of the close of the LHBB Fiscal Year
— Provide any other information requested by LHISD, the Principals, the Band
Directors and the Executive Board, regarding financial operations, upon request as
deemed necessary.

Serve as signatory on checks, when necessary.

Maintain records of all activities and best practices to pass on to their successors.

Complete any other duties prescribed by these bylaws and by the parliamentary authority
adopted by this organization.

Act as liaison between the LHBB, the Color Guard, and the Band Directors.

Organize Volunteers for Winter Guard.

Be responsible for creation and coordination of sub-committees, as needed, for various
needs voted on by the Executive Board and/or General Membership.

Maintain records of all activities and best practices to pass on to their successors.

Complete any other duties prescribed by these bylaws and by the parliamentary authority
adopted by this organization.

Create and distribute various communications and news stories to the general population
that promote LHBB and the LHISD Band Programs through the use of social media.

Prepare new (if applicable) and/or regularly update LHBB website content. The website
must include the most current set of LHBB Bylaws, UIL Guidelines for Booster Clubs, and
the most recent meeting minutes.

Serve as Google workspace super admin facilitating email addresses for board members.

Provide communication to the community in support of fundraisers, events, and other
LHBB and band activities.

Foster a positive community relationship on behalf of the LHISD bands and band program.

Maintain a member database.

Maintain records of all activities and best practices to pass on to their successors.

Obtain approval of all events planned in the name of the organization from the Executive
board and the Band Director(s) prior to implementation.

Be responsible for and oversee all event planning activities sponsored by LHBB, including,
but not limited to, the Band Banquet, team building, or band trips, excluding travel
for games and/or contests.

Arrange venues, food selection options, and pricing to meet the budget determined by the
Executive Board and General Membership.

Act as liaison between LHBB Treasurer and venues, caterers, and registered attendees to
ensure payment arrangements are met in a timely manner.

Coordinate and monitor event timelines and ensure deadlines are met.

Coordinate event logistics, including registration and tracking, presentation and materials
support.

Report to the Executive Board and General Membership the status of all ongoing event
planning activities.

Act as liaison between the organization and the Band Directors for all matters pertaining to
event planning.

Be responsible for creation and coordination of sub-committees, as needed, for various
events voted on by the Executive Board and/or General Membership.

Maintain records of all event planning and best practices to pass on to their successor.